How to build an approval workflow app for a small Gulf company: purchase requests, in Arabic and English

Description and use

Building an approval workflow app for small Gulf companies: a centralized record, bilingual interface, delegates, reminders, and finance view.

Problem

Small Gulf companies lack a single record for purchase requests, approvals, and amounts, leading to lost approvals and finance inquiries.

Outcome

The app provides a single record for purchase requests, automates approvals, supports Arabic/English, sends reminders, and gives finance a ready‑to‑pay view, reducing approval time and finance follow‑ups.

Workflow

• Define approval rules and thresholds on paper
• Describe the app in Mythex chat with a prompt
• Add bilingual Arabic/English support
• Configure delegates, date ranges, and email reminders
• Generate purchase order numbers and finance view
• Secure sign‑in and publish to a private domain
• Test with real requests for two weeks and iterate

Evidence

In most small companies in Dubai, Riyadh or Doha, a purchase request travels like this: someone sends a photo of a quotation on WhatsApp, the manager replies "ok" two days later, finance asks "who approved this?" at month end, and nobody can find the message.

Source

Build a purchase request approval app for a company with three branches (Dubai, Abu Dhabi, Sharjah). Employees submit a request with: supplier name, amount, currency (AED, SAR, USD), branch, cost centre, reason, needed-by date, and one or more quotation files (PDF or photo).

Source

Make the whole app bilingual, Arabic and English, with a language switch in the header. In Arabic the layout must be right-to-left.

Source

Each approver can set a delegate and a date range (for example annual leave). During that range, requests that need them go to the delegate instead, and the history records "approved by X on behalf of Y".

Source

When the final approval is given, generate a purchase order number in the format PO-2026-0001, incrementing per year.

Source

An approval app holds supplier prices and spending, so it shouldn't be on the open internet.

Source