PassThrough: Catch Shoot Expenses Before They Disappear

Description and use

PassThrough helps freelance photographers and videographers quickly capture and approve small expenses using AI to extract data from receipts, simplifying invoice preparation.

Problem

Freelance photographers and videographers often forget to record small production costs such as parking, travel, props, and rush prints, leading to missed billable expenses.

Outcome

PassThrough enables freelancers to capture and approve small expenses quickly, reducing missed billable amounts and simplifying invoice preparation.

Workflow

• Upload receipt image or PDF
• Backboard forwards image or searchable PDF text to Qwen3.5 9B via OpenRouter
• Model returns suggested receipt fields
• Local code validates date, currency, and amount
• User reviews and corrects fields
• User approves or rejects billable items
• Approved items are added to workspace expense list
• Export approved items as CSV

Evidence

Upload a receipt, attach it to a shoot and client, review the extracted fields, then approve the costs that are billable.

Source

The model suggests the merchant, date, total, currency, and a short expense description.

Source

After extraction, ordinary code validates the date, currency, and positive amount.

Source

Each browser profile gets a separate workspace using a private cookie, and database queries scope receipts to that workspace.

Source