TenderLens: Turning WhatsApp & Gemma into an Autonomous Bid Assistant for Contractors

Description and use

TenderLens automates tender readiness for small contractors in Trinidad & Tobago via WhatsApp, Gemma, and Temporal, extracting deadlines, drafting emails, and sending proactive reminders to reduce disqualifications.

Problem

Over 60% of small contractor bids in Trinidad & Tobago are disqualified before technical evaluation due to administrative bureaucracy and lead‑time traps, not price or quality.

Outcome

TenderLens reduces bid disqualifications by automating tender discovery, compliance extraction, and proactive reminders, enabling contractors to submit bids on time and avoid costly missed opportunities.

Workflow

• Snap newspaper tender notice and forward to TenderLens on WhatsApp
• TenderLens extracts entity, reference, deadlines, and drafts procurement request email
• Contractor receives and forwards RFP PDF to TenderLens
• TenderLens parses RFP, lists mandatory clauses with page citations
• TenderLens schedules proactive check‑ins for pending certificates via Temporal
• Contractor replies to check‑ins, updating status
• TenderLens escalates approaching submission deadline
• Contractor submits bid on time

Evidence

Over 60% of bids from small contractors get disqualified before technical evaluation begins

Source

TenderLens extracts: Procuring Entity: Water and Sewerage Authority (WASA)

Source

Using Temporal durable workflows, TenderLens maintains a multi‑week timer loop.

Source