We taught AI to read delivery orders. The AI was the easy part.

Description and use

An AI workflow automatically reads paper delivery orders, matches them to purchase orders, and records them in the system, reducing manual data entry.

Problem

Construction sites rely on paper delivery orders that must be manually keyed into a system, consuming hours each week and risking backlog.

Outcome

Over the past months, the workflow processed 1,300+ delivery orders, matched 18,000+ purchase order lines, and checked 41,000+ records, eliminating hours of manual data entry.

Workflow

• Site and store staff scan signed delivery orders into a single folder (manual step).
• AI overnight reads each DO, extracting supplier, items, quantities, dates and matches to the correct purchase order or site transfer.
• AI enters the record into the company system with the signed scan attached.
• Any uncertain items are added to a short list; staff review this list in the morning.
• Staff verify flagged items and complete any missing paperwork.
• The system generates a daily list of unscanned DOs for follow‑up.

Evidence

Every construction site runs on paper. Concrete, steel, diesel, rebar: each delivery comes with a signed delivery order (DO), and someone in the office has to key every one into the system, match it to the purchase order, and file the scan.

Source

Overnight, the AI reads each DO (supplier, items, quantities, dates) and matches it to the right purchase order or site transfer.

Source

Anything it isn't sure about goes on a short list. In the morning, staff only check that list.

Source

1,300+ delivery orders read

Source

18,000+ purchase order lines matched

Source

41,000+ records checked

Source